Scheduling exports

When you schedule an export, you automate the export to occur at a pre-set date, time, and location.

To schedule an export, click the Shortcuts tab on the Home page. In the shortcuts area, click Export/Import, then click Schedule Export. The Scheduled Export window opens. Click Schedule.

Follow the wizard to schedule an export.

go to wizard Step1 Step2 Step3 Step4

You need to choose the type of export (Site or User), enter schedule information, provide necessary FTP account details and other miscellaneous information.
 

wizard Step1: Choose the type of export

1. Choose the type of export, by selecting one of the following option buttons in the Type of Export area.

1. Site - Exports your site.

2. Users - Exports data pertaining to site users.

Click the arrow in the Users list, and choose one of the following.

• All - To export all user accounts

• <name of the User> - To export a particular user. Press
  Ctrl + the left mouse button to select multiple users.

wizard Step2: Enter the export Schedule information

2. Select the frequency at which you want to export data.  

Select any one of the following options in the Frequency field.

• Daily - Exports files daily at the scheduled time

• Weekly - Exports files weekly at the scheduled day and time

• Monthly - Exports files monthly at the scheduled date and time

3. Click the arrow in the Minutes list, and select a number between 0 and 59.

4. Click the arrow in the Hours list, and select a number between 0 and 23.

5. Click the arrow in the Day of Week list, and select a day between Sunday and Saturday.

6. Click the arrow in the Day of Month list, and select a number between 1 and 31.

7. Important: If you select a value in the Day of Month field that is not common to all the months, the export fails to run as scheduled on certain months.
   For example, if you select 31, no export will be initiated on months that contain 30 or 28 days.

wizard Step3: Enter FTP information

7. In the FTP Server field, enter the name of the FTP server you want to use as the export server.

8. In the FTP Login field, enter the user name of your account on the FTP server.

9. In the FTP Password field, enter the password of your account on the FTP server.

10. In the FTP Location field, enter the absolute path to the export directory on the FTP server.   

• Important: If you leave the field blank or the specified directory does not exist, the export fails and an email message containing the error is sent to you.

wizard Step4: Enter miscellaneous information

11. Optional: In the Maximum Export File Size field, enter the maximum size of the export file.

12. Important: Various file systems and FTP server utilities have limits on the file size they can handle. If the size of your export file exceeds the file management threshold of the file system or the FTP server utility on your export server, the file is split into multiple files before continuing with the export operation.  
    The split files follow the naming convention as given below:
    <exportfilename.tar.gz>
    <exportfilename.1.tar.gz>
    <exportfilename.2.tar.gz>
    where exportfilename is the name of your export file.

12. Click the arrow in the Unit list, and select the appropriate quantifying unit (Megabytes or Gigabytes).

13. In the Email field, enter the email address at which you want to receive export status notifications. If you do not want to receive email notifications, leave the field blank.

14. Click Schedule.

The list of scheduled exports is updated.